Privacy Policy
Last updated: [15-Aug-2025]
Who we are
We are Easy Property Maintainence (“we”, “us”, “our”), a property maintenance provider operating in Ireland. We act as a data controller when we determine the purposes and means of processing personal data and as a data processor when acting on behalf of clients under contract. Contact: [legal name], [registered address in Ireland], Email: privacy@[domain].ie, Tel: [number].
What data we collect
- Identity and contact data: name, company, role, email, phone, address.
- Business and service data: site location, work orders, asset information, access instructions.
- Technical data: IP address, device, browser, logs.
- Marketing preferences and communications.
- Job applicant data: CV, qualifications, references (when you apply for vacancies).
- Why we use your data (lawful bases)
- Contract: to provide quotes, deliver services, manage accounts and payments.
- Legitimate interests: service improvement, site security, fraud prevention, business records.
- Consent: optional marketing and non‑essential cookies.
- Legal obligations: tax, accounting, health and safety, incident reporting.
Sharing your data
We share data with service providers under contract (hosting, email/CRM, analytics, payment, courier/parts suppliers, vetted subcontractors) on a need‑to‑know basis with data processing agreements and appropriate safeguards. We do not sell personal data.
International transfers
Where vendors are outside the EEA, we rely on adequacy decisions or EU Standard Contractual Clauses with supplementary measures as needed.
Retention
We keep enquiry data up to 24 months, client/service records up to 6 years, financial records up to 6 years, and job applications up to 12 months (unless retained longer with consent). We apply longer retention where legally required or to establish or defend legal claims.
Your rights
You have rights of access, rectification, erasure, restriction, portability, and objection, plus the right to withdraw consent at any time. To exercise rights, contact privacy@[domain].ie. You may complain to the Data Protection Commission (www.dataprotection.ie).
Cookies
We use essential cookies and, with consent, analytics/marketing cookies. Non‑essential cookies are only set after opt‑in via our Cookie Banner. You can change preferences at any time via “Cookie Settings.”
Security
We implement technical and organisational measures, including access controls, encryption in transit where applicable, least‑privilege access, and vendor due diligence.
Third‑party websites
Our site may link to third‑party sites with their own policies. We are not responsible for their practices.
Changes
We may update this policy and will post the new version with a revised “Last updated” date.
Contact
[Legal name], [address], Email: privacy@[domain].ie, Tel: [number]